Scan to check in / out
Print an OrbitEquip QR label for each tool. Crews scan items out and back in from a phone browser, keeping every handoff in the tool history.
Scan. Check Out. Done.
Tool tracking software that’s actually simple to use
Shared tools move between crews, vans, jobsites and the shop. Scan tools in and out from a phone, see who has what, know what is due back, catch overdue tools and keep maintenance on schedule.
- Free plan, $0 forever
- Unlimited users
- No app install
- No credit card required
Self-serve setup
Add tools manually or import an existing CSV list free
No app install
Scan from a phone browser
Built around crews and locations
Organize tools by warehouse, jobsite, van, or shop
Free to evaluate
Permanent free plan for up to 25 tools
Tool tracking your crew will actually use
When spreadsheets stop answering who has what, a phone scan keeps the handoff simple.
Due dates, overdue tools & reminders
Set an optional return due date, see overdue tools, and send checkout reminder emails when equipment is due back.
Current holder, status & location
See each tool's recorded status, assigned location, and current holder across jobsites, vans, shops, and other configured locations.
Reactive & recurring maintenance
Report issues with photos, schedule one-time work, and manage recurring preventive-maintenance schedules with pause, resume, and next occurrences.
Photo and barcode identity
Keep one primary photo and an optional existing/manufacturer barcode with each tool. OrbitEquip QR remains the canonical OrbitEquip identifier.
Browser-based scanning
Scan from a phone browser with no app to install. Use the short code or browse the list when a camera cannot read a QR label.
Search & filter instantly
Find tools by name, serial number, OrbitEquip QR/code, or existing barcode. Filter by status, category, or location.
Checkout history
See who checked a tool out, when it was returned, and what issues were reported on its timeline.
Unlimited users & roles
Invite team members and set owner, admin, or worker roles. Unlimited users on every plan.
Three simple steps to start
Add your tools once. After that, moving a tool is a scan.
Add or import tools
Add tools manually or import an existing CSV list on Free, within its 25-tool limit.
Print QR labels
Generate a scannable label for every tool, all at once.
Scan to check in/out
Scan from a phone browser to check a tool out or back in. If the label cannot be read, use its short code or browse the list.
Built for tool accountability, not every inventory problem
OrbitEquip is focused on individually tracked reusable tools moving between people and configured locations.
OrbitEquip is a good fit when:
- Tools are individually tracked.
- Tools move between people, vans, jobsites, and the shop.
- The team needs scan-based check-in and check-out.
- Managers need current-holder, assigned-location, availability, and history visibility.
- Crews can scan during a handoff.
You may need a broader system if:
- You need GPS or automatic physical-location tracking.
- You need quantity-based stock or consumable inventory.
- You need a full CMMS with parts, work orders, or broader service operations.
- You need purchasing or ERP integrations.
- You need offline operation.
Decision support
Comparing tool tracking options?
Need more than tool custody? Compare the options before choosing.
Built for crews that share tools across the field
Frequently Asked Questions
Does OrbitEquip require an app to scan tools?
- No. OrbitEquip runs in a phone browser, so crews can open the scan page without downloading a native app. Check-in and check-out still require the appropriate account access.
Does OrbitEquip track tools with GPS?
- No. OrbitEquip uses QR scans, assigned locations, and current-holder records. It does not continuously locate a tool or automatically report its physical position. If continuous GPS tracking is required, OrbitEquip is not the right fit today.
Can OrbitEquip manage consumables or stock quantities?
- No. OrbitEquip focuses on individually tracked reusable tools and equipment, not quantity-based stock, consumables, or low-stock management.
What if a QR label is damaged or a camera won't read it?
- Every tool has a short code you can type manually, and the scan hub also supports search and browse fallback. If a label is too worn, print a new one.
Can I import the spreadsheet I already have?
- Yes. Add tools one at a time or import your existing CSV list free, within the 25-tool Free plan limit. Owners and admins can import columns such as name, category, location, serial number, and status. Then print OrbitEquip QR labels and scan tools in or out from a phone browser.
How do I get my crew on board?
- Invite team members by email and assign owner, admin, or worker roles. OrbitEquip uses an unlimited-user model, so plans do not charge per seat.
What actually shows up in the history for a tool?
- Each check-out and check-in records who performed it and when. Maintenance issues, photos, status changes, and resolutions are recorded with the tool's history.
Is there really a permanent free plan?
- Yes. OrbitEquip has a permanent Free plan for up to 25 tools with unlimited users. No credit card is required to start.
Start tracking your shared tools
Add up to 25 tools free, invite your crew, and test the QR check-in/out workflow with real equipment. No credit card required.