Best Tool Tracking Software in 2026: Which Type Fits Your Crew?

OrbitEquip is designed for small and midsize teams that mainly need a simple record of who has each serialized tool and where it belongs.

Its current combination of browser-based QR scanning, check-in/out, unlimited users, printable labels, locations, history, and low asset-based pricing makes it worth evaluating when this is the central problem.

OrbitEquip is a new product, however, and product-market fit has not yet been established through a large base of paying customers or independent reviews. Buyers needing mature enterprise functionality should weigh that alongside its lower price and narrower scope.

OrbitEquip supports:

• Individual tool records, categories and assigned locations;
• OrbitEquip QR labels and browser-based check-in/check-out;
• Current holder, status and checkout history;
• Optional return due dates, overdue visibility and checkout reminder emails;
• Reactive maintenance issues with photos and open, in-progress or resolved status;
• One-time planned maintenance and recurring preventive-maintenance schedules with pause/resume and next occurrences;
• One private primary asset photo;
• Optional existing/manufacturer barcode identification, search, CSV mapping and authenticated lookup;
• Search and filters, multiple team roles, and CSV import on Free within the 25-asset limit.

The QR scan route opens in a phone browser for signed-in team members, so a worker does not need to install a native OrbitEquip mobile app to use the scan workflow.

This follows OrbitEquip's deliberately narrow product model:

scan → assign → set due back when needed → follow up when overdue → maintain → check it back in

OrbitEquip currently does not provide:

• Continuous GPS, BLE, RFID or NFC tracking;
• Offline-first operation or a native OrbitEquip mobile app;
• Reservations;
• Purchasing, ERP/accounting integrations or quantity/consumable inventory;
• Generalized work-order or full CMMS workflows;
• Formal calibration-compliance workflows;
• Advanced business-intelligence reporting.

OrbitEquip V2 is generally available. Free includes CSV import within the 25-asset limit, checkout reminders, reactive issue reporting, one-time planned maintenance, five fixed operational reports, and the ability to view audit history and continue existing audits and recurring schedules. An active Starter-or-higher subscription adds filtered CSV export, starting new physical audits, creating new recurring schedules, and Maintenance Reminder Emails. OrbitEquip is not a generalized CMMS and does not provide work-order, parts or calibration-compliance management.

Paid plans use an unlimited-user model.

OrbitEquip includes a permanent Free plan for up to 25 tools.

Your requirement sounds like:

“We mainly need crews to scan tools in and out so we can see who has what.”

It is especially worth comparing when many employees need access and you want to avoid per-seat pricing.

Your requirement sounds like:

“I need to locate an asset automatically even if nobody scans it.”

A hardware-assisted system is the more appropriate category.

Consider a broader asset-management platform if you need GPS or offline operation, reservations, custom fields, API/ERP integrations, full work orders, or parts management.

Try OrbitEquip free with up to 25 tools.

ShareMyToolbox is worth considering when you need employee-to-employee loans, kits, consumables, audits and native field apps in one contractor-focused system.

OrbitEquip also supports optional return due dates, overdue visibility and checkout reminder emails; ShareMyToolbox adds those broader sharing and inventory workflows around tool assignments.

ShareMyToolbox's permanent Free plan covers up to 100 tools, 3 Employee connections and 10 Virtual connections. The paid Business plan adds a 14-day free trial and starts at $100 per month for the first admin, then adds paid Employee/Admin connections. The Business plan includes:

• Web access;
• iOS and Android apps;
• QR/barcode scanning;
• Unlimited tools;
• Unlimited locations;
• GPS captured during scans;
• Reporting;
• Imports and exports;
• API access;
• Training and setup assistance.

ShareMyToolbox also supports tool transfers between people while maintaining chain-of-custody history.

For returns, administrators can set due dates and monitor overdue items through dashboards and alerts.

Scheduled maintenance and calibration can be managed using dated notes and reminders.

The Free plan covers up to 100 tools, 3 Employee connections and 10 Virtual connections. After that, Business pricing starts at:

$100/month for the first admin, plus $10 per Employee or Additional Admin, with those connections sold in blocks of five.

Unlimited view-only and virtual users are available under different access models.

The official site also advertises a 14-day free Business trial. Trial terms can change, so confirm them directly before signing up.

You want:

• Contractor-specific tool sharing;
• Employee-to-employee transfers;
• Due dates;
• Overdue visibility;
• Scheduled maintenance/calibration reminders;
• Native field apps.

Your needs are much simpler and paying for blocks of active user connections would make the system disproportionately expensive.

GoCodes stands out when you want to start with QR-based asset tracking but also want access to GPS, Bluetooth, or RFID/NFC technologies within the same vendor ecosystem.

That gives it substantially more tracking breadth than OrbitEquip.

GoCodes' software plans include asset records, QR workflows, user assignments, GPS information associated with scans, custom data fields, tasks, and additional functionality as plans increase.

Its broader tracking portfolio currently includes:

• QR labels;
• Cellular GPS hardware;
• Bluetooth beacons;
• RFID/NFC tags.

The difference matters.

A QR or NFC interaction still requires somebody or something nearby to read the tag. GoCodes' dedicated cellular GPS trackers can instead transmit physical-location updates without depending on a worker scanning a QR code.

Current software pricing starts at:

• Standard: $500/year, 200 assets, 3 users
• Premium: $1,000/year, 500 assets, 5 users
• Premium Elite: $1,750/year, 1,000 assets, 10 users
• Professional: $2,500/year, 2,000 assets, 20 users
• Enterprise: Custom

Some higher-level functionality is available only on higher plans or separately.

GoCodes also sells tracking hardware and related service plans separately.

You want one vendor that can cover simple labels today and more automatic forms of tracking for selected equipment later.

Your requirement is limited to low-cost QR custody tracking and you do not expect to need the additional hardware or feature depth.

AssetTiger is one of the strongest value competitors to OrbitEquip because its paid pricing is close while its asset-management scope is considerably broader.

That makes it particularly relevant for buyers whose requirements extend beyond tool custody.

Current paid plans include unlimited users and functionality such as:

• QR and barcode scanning;
• Check-in/check-out;
• Maintenance scheduling;
• Reservations;
• Physical audits/reconciliation;
• Custom fields;
• Document attachments;
• Photos;
• Contracts and warranties;
• Depreciation;
• 80+ report types;
• REST API;
• iOS and Android apps.

AssetTiger therefore has several capabilities OrbitEquip does not currently provide.

Current monthly pricing is:

• 500 assets: $20/month
• 2,500 assets: $40/month
• 10,000 assets: $75/month
• 50,000 assets: $140/month
• 250,000 assets: $275/month

All paid asset plans include unlimited users.

AssetTiger currently offers a 30-day free trial for up to 250 assets. It should no longer be described as offering the old permanent free asset plan.

You need broad asset-management functionality such as:

• Maintenance deadline email alerts and broader service records;
• Reservations;
• Audits;
• Attachments;
• API access;
• Detailed reporting.

It deserves serious consideration before paying for a much larger enterprise platform.

Those broader lifecycle capabilities would mostly become unused screens and your primary requirement is a narrower contractor tool-handoff workflow.

Sortly is more compelling when tools are only one part of the inventory problem.

A business that needs to manage tools alongside materials, supplies, parts, quantities, and project stock may find its general inventory model more appropriate than a dedicated serialized-tool tracker.

Sortly supports:

• Item photos;
• Folders;
• QR/barcode labels;
• Mobile scanning;
• Quantities;
• Jobs;
• Alerts;
• Activity history;
• Reporting;
• Purchase orders on qualifying plans;
• Integrations on higher plans;
• Offline mobile access.

Its offline capability is a meaningful distinction for teams working where internet connectivity is unreliable. Sortly says mobile users can continue viewing and editing inventory while offline and synchronize the changes after connectivity returns.

Current standard monthly prices include:

• Free: $0, 100 unique items, 1 user
• Advanced: $49/month, 500 unique items, 2 users
• Ultra: $149/month, 2,000 unique items, 5 users
• Premium: $299/month, 5,000 unique items, 8 users
• Enterprise: Quote

Sortly currently advertises discounted annual prices, including a first-year promotion. Compare long-term pricing rather than treating the promotional figure as the permanent monthly rate.

You manage a mixture of:

• Equipment;
• Materials;
• Components;
• Supplies;
• Stock quantities.

Your central requirement is many workers checking individually serialized tools in and out and the plan's user limits would become restrictive.

ToolWatch becomes more relevant as “tool tracking” turns into construction operations management.

Its scope reaches well beyond basic assignment records.

The current ToolWatch Essentials tier includes areas such as:

• Cataloging;
• Tool tracking;
• Equipment management;
• Inventory counts and verification;
• Pick tickets;
• Transfers;
• Reporting;
• Dashboards;
• Roles and permissions.

Pro adds capabilities including:

• Service schedules;
• Work orders;
• Purchase orders;
• Field requests;
• Billing and invoicing;
• Fuel transactions;
• Equipment-usage logs;
• Location maps;
• Workflow building.

Enterprise extends this further with advanced reporting and integration functionality.

AlignOps does not currently publish a simple ToolWatch dollar price on its main pricing page.

Contact the vendor for pricing.

Do not substitute an old third-party price estimate.

Your tool system needs to participate in a much broader operational workflow involving warehouse management, maintenance, purchasing, job costs, reporting, and other construction systems.

The problem is substantially narrower.

Paying for and implementing a larger operating platform merely to answer “who has this tool?” may add complexity without solving an additional problem you actually have.

Hilti ON!Track deserves consideration when tracking hardware itself is part of the buying decision.

Unlike a software-only QR tracker, Hilti provides construction-focused tags and an equipment-management ecosystem.

The current AI T320 ON!Track smart tag combines a Datamatrix identifier with Bluetooth 4.0.

Hilti says the tag can contribute information about:

• Equipment location;
• Activity;
• Inventory;
• Maintenance status;
• Warranty status;
• Last user.

The tags work with the ON!Track application and cloud software and can be attached to equipment from manufacturers other than Hilti.

Location behavior depends on the applicable ON!Track subscription and network.

Hilti currently lists the AI T320 in a pack of 20 at $600 on its U.S. website.

An active ON!Track subscription is also required for the integrated solution, and subscription features vary by package.

Because the current purchasing model depends on the selected subscription and potentially implementation services, buyers should obtain a current Hilti quote rather than relying on an old published subscription table.

You want:

• A construction-focused platform;
• Physical smart tags;
• Bluetooth-based location/activity capability;
• Equipment-management support from a major construction-tool vendor.

You explicitly want to avoid hardware and mainly need an inexpensive scan-based custody system.