Scan. Check Out. Done.

Tool Tracking Software for Electricians

Keep shared multimeters, testers, crimpers, and thermal imagers accountable across vans and jobsites. Record each handoff, set a due-back date when needed, and follow up on overdue tools.

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Free plan, $0 forever
Unlimited users
No native app required
No credit card required

18 quick steps: add a tool, print its label, check it out and back in. No signup.

Quick answer

Tool tracking software for electricians helps contractors record shared tools moving between technicians, vans, jobsites, and the shop. OrbitEquip QR check-in/out shows the recorded holder, location, status, and history. Add an optional return due date, see overdue checkouts, and send checkout reminder emails. Locations are recorded by the team, not detected automatically.

Is this the right workflow for your team?

Who this is for

Electrical contractors with shared test equipment and specialty tools
Service managers, foremen, or office staff coordinating multiple technicians and vans
Electrical crews that need a simple record of tool handoffs between jobsites

Why teams search for this now

Technicians are asking who has a tester, meter, or specialty crimper
Tools move between service vans without an updated assignment or a clear due-back date
An end-of-job or van check requires more than a memory-based list

How OrbitEquip fits

OrbitEquip gives electricians a simple way to track shared tools without another paper log to maintain. Print QR labels, create locations for vans and jobsites, and record each handoff from a phone browser. Set an optional due-back date, see what is overdue, and send checkout reminder emails. One primary photo and an optional existing/manufacturer barcode can help identify and search for a tool; OrbitEquip QR remains canonical.

Shared electrical tools move between vans and jobs without a clear handoff

Specialty tools move between technicians

Crimpers, multimeters, and thermal imagers are shared across crews, making the latest holder hard to confirm without a recorded checkout.

Van assignments get stale

A van may be the assigned location for a tool, but a later handoff is easy to miss when the record is only a spreadsheet or paper list.

Jobsite transfers are easy to forget

A tool borrowed for one electrical job can remain with another crew unless someone records the change in custody.

There is no clear return trail

When a specialty tool is not back in its assigned place, the team needs a checkout history instead of a chain of messages.

Closeout lists are incomplete

Wrapping up a job or checking a van requires a current record of tools, open checkouts, and last recorded holders.

Built around how electrical crews actually share tools

Scan to check in / out

Print a QR label for every tool. Crews scan to check items out and back in from a compatible phone browser. No paperwork, no spreadsheets.

Organize by location

Create a location for each jobsite, service van, shop, or tool crib, and assign every tool to where it belongs.

Who had what, and when

Checkout history for every tool, plus recorded issue activity. Know who checked it out, when it was returned, and what issues were logged.

Search & filter instantly

Find any tool by name, serial number, OrbitEquip QR/code, or existing barcode. Filter by status, category, or location in one click.

Due dates, overdue visibility & reminders

Set optional return due dates, see overdue tools, and send checkout reminder emails while keeping each handoff in history.

Photo and barcode identity

Keep one primary photo and an optional existing/manufacturer barcode with each tool. OrbitEquip QR remains the canonical identifier.

Typical use cases

Test equipment handoff

Record a multimeter, cable tester, or thermal imager as it moves between technicians, with a due-back date when needed.

Van-to-job transfer

Update the recorded holder and location when a specialty tool leaves one service van for a job.

Job closeout

Review open checkouts and the latest history before tools return to the shop or assigned van.

How this workflow works

Label the tools your crews share, represent vans and jobsites as locations, and record each handoff from the field.

Add shared electrical tools

Create records for testers, meters, crimpers, imagers, and other reusable equipment.

Set up vans and jobsites

Use assigned locations to represent service vehicles, the shop, and active jobs.

Print and attach labels

Generate a printable QR label for each tool your crews share.

Record the handoff

A signed-in technician scans or enters the tool code to check it out or back in, adding an optional due-back date when needed.

Check the latest activity

Review the current holder, assigned location, status, and checkout history before the next job.

Decide if OrbitEquip fits

OrbitEquip is a good fit if:

Your electrical team shares individually tracked tools between technicians, vans, and jobsites
You want current-holder and checkout history, optional due-back dates, and overdue follow-up rather than another spreadsheet
Technicians can use a phone browser or manual code to record handoffs

You may need a broader system if:

You mainly need quantity tracking for wire, connectors, fittings, or other consumables
You need automatic van inventory detection, GPS, or offline scanning

Frequently asked questions

Which electrical tools can I track?

You can create records for reusable tools such as multimeters, cable testers, thermal imagers, crimpers, benders, and other individually tracked equipment. Add the name, category, serial number, location, notes, and QR identity to each record.

Can I organize electrical tools by service van?

Yes. Create a location for each van or truck and assign tools to it. When a tool is checked out or returned, the record shows the signed-in user and transaction time. This is a recorded van assignment, not automatic detection of everything inside the vehicle.

What happens when a tool moves between electrical crews?

A signed-in crew member scans the QR label or enters the tool's code to check it out or back in. Add an optional due date, see overdue checkouts, and send checkout reminder emails. The dashboard reflects the current recorded status and holder, while the tool record keeps the checkout history.

Can an existing manufacturer barcode help identify an electrical tool?

Yes. Store an optional existing/manufacturer barcode for identification and search, along with one primary photo if useful. OrbitEquip QR remains the canonical custody identifier.

Can I track wire, connectors, and other electrical consumables?

No. OrbitEquip is designed for reusable tools and equipment that are checked out and returned. Wire, wire nuts, connectors, and other quantity-based consumables need a different inventory workflow.

What if a technician cannot scan the QR label?

Each tool has a short code that can be entered manually, and the scan hub includes browse-and-search fallback. The check-in or check-out still needs a signed-in user and an internet connection.

Can an electrical contractor start with a small tool list?

Yes. The permanent Free plan supports up to 25 tools and unlimited users, and owners/admins can import an existing list by CSV within that limit. Paid plans provide more tool capacity.

Start tracking your electrical tools today

Track up to 25 tools free with unlimited users. No credit card required.