Check equipment in and out from a phone browser, set a due-back date when needed, see overdue items, and send checkout reminder emails.
18 quick steps: add a tool, print its label, check it out and back in. No signup.
Equipment checkout software records who takes an item, when it leaves, when it comes back, and its current availability. OrbitEquip uses printable QR labels and phone-browser scanning to record the holder and history. Set an optional return due date, see overdue checkouts, and send checkout reminder emails. Reservations are not currently included.
OrbitEquip gives you a QR-based checkout system that works from a phone browser. Print labels, scan or enter a code to check out, and add an optional due-back date when needed. The dashboard shows the recorded holder and status, helps staff spot overdue items, and supports checkout reminder emails. Check the tool back in when it returns.
People skip entries, handwriting is difficult to read, and the sheet is hard to search when a return is coming due or is already overdue.
When an item stays in a truck, desk, or job box, the team needs a current holder and transaction time rather than a guess.
If the team cannot see which items are recorded as available or checked out, assigning equipment becomes a manual search.
Without timestamps, it is difficult to review who had an item, when it left, or when it was checked back in.
Without a due-back date and a recorded check-in, teams can miss a return and leave the next assignment waiting.
Print a QR label for every tool. Crews scan to check items out and back in from a compatible phone browser. No paperwork, no spreadsheets.
Set optional return due dates, see overdue tools, and send checkout reminder emails while keeping each handoff in history.
See each tool's current recorded status, assigned location, and current holder across the locations your team has configured.
Checkout history for every tool, plus recorded issue activity. Know who checked it out, when it was returned, and what issues were logged.
Open OrbitEquip in a compatible phone browser and scan QR labels without installing a native OrbitEquip app.
Every tool also has a short code you can type in — plus browse-and-search — when a camera scan isn't practical.
Record a tool leaving a shop, crib, or storage location and see the current holder.
Set an optional due-back date, see overdue checkouts, send a reminder email, and record the return in per-tool history.
Search the recorded status before assigning shared equipment to the next team member.
Check out the item, set a due-back date when useful, follow up on overdue equipment, and record check-in. The transaction history stays with the tool.
Scan its QR label or use the manual code and browse fallback.
A signed-in team member records the checkout and adds an optional due-back date when needed.
Review overdue checkouts and send a checkout reminder email when follow-up is needed.
Scan or enter the code again when the equipment returns.
The check-in and check-out events remain in the equipment record's history.
A signed-in team member scans the QR label or enters the equipment code, confirms the action, and records the item as checked out or checked in. The per-tool history keeps the signed-in user and transaction time.
Yes. Add an optional return due date, see overdue checkouts in the dashboard, and send checkout reminder emails when follow-up is needed. Overdue status is based on the recorded open checkout and its due date.
Yes. The dashboard and tool record show the latest recorded status and current holder for checked-out equipment, along with the check-out time.
Yes. Each tool or equipment record keeps its per-item check-in and check-out history with the signed-in user and transaction time.
No. OrbitEquip is designed for team custody records. It does not currently provide reservations or a dedicated customer-rental process.
Yes. Team members can use a compatible phone browser to scan a QR label or enter a manual code. Completing the transaction requires a signed-in user and connectivity.
Focus on labels, browser scanning, and manual fallback.
Compare checkout workflows with issue reporting and one-time or recurring preventive-maintenance schedules.
Compare lightweight checkout custody with hardware-assisted tracking or broader operations.
Track up to 25 tools free with unlimited users. No credit card required.