Who this is for
- General contractors, specialty contractors, and construction operations managers
- Foremen or superintendents responsible for shared serialized tools
- Teams moving equipment between jobsites, service vehicles, trailers, and the shop
Scan. Check Out. Done.
Construction Equipment Management Software
When tools move between crews, vans, trailers, and jobsites, record the handoff, set an optional due-back date, and follow up on overdue equipment with QR check-in/out.
- Free plan, $0 forever
- Unlimited users
- No native app required
- No credit card required
18 quick steps: add a tool, print its label, check it out and back in. No signup.
Quick answer
Construction equipment management software tracks shared tools as crews move them between jobsites, vans, trailers, and the shop. OrbitEquip records check-in/out, current holder, assigned location, status, and history. Set an optional return due date, see overdue equipment, and send checkout reminder emails. Locations are recorded by the team; OrbitEquip does not provide automatic GPS or telematics.
Is this the right workflow for your team?
Why teams search for this now
- Crews are borrowing tools between jobsites without recording the handoff or when the item is due back
- A foreman needs to find the latest recorded holder or assigned location
- Paper sign-out sheets no longer explain what left a trailer or returned to the shop
How OrbitEquip fits
OrbitEquip gives construction crews a simple way to record equipment movement between crews and jobsites without adding a heavyweight inventory process. Print QR labels, scan to check items in and out, and set an optional due-back date when a tool is borrowed. Teams can see overdue checkouts and send checkout reminder emails while each tool keeps its current recorded holder, status, location, and history.
Construction equipment moves faster than a paper log can follow
Handoffs between crews go unrecorded
A tool can move from one crew, truck, or jobsite to another before anyone updates the inventory record.
Paper sign-out sheets lose the context
A clipboard may show a name, but it is difficult to keep current when equipment changes hands during a busy shift.
Trailers and gang boxes are hard to verify
Storage locations get emptied and refilled without a consistent record of which serialized tools moved.
Multiple jobsites create blind spots
When crews are spread across sites, finding the latest recorded location of a specific tool means calling around.
Closeout requires a reliable tool list
When a project winds down, managers need recorded assignments and checkout history rather than a memory-based sweep.
Track equipment movement across every jobsite
Scan to check in / out
Print a QR label for every tool. Crews scan to check items out and back in from a compatible phone browser. No paperwork, no spreadsheets.
Organize by location
Create a location for each jobsite, service van, shop, or tool crib, and assign every tool to where it belongs.
Current holder, status & assigned location
See each tool's current recorded status, assigned location, and current holder across the locations your team has configured.
Who had what, and when
Checkout history for every tool, plus recorded issue activity. Know who checked it out, when it was returned, and what issues were logged.
Reactive & recurring maintenance
Report issues with photos, schedule one-time work, and manage recurring preventive-maintenance schedules with pause, resume, and automatic next occurrences. Maintenance reminder emails for eligible scheduled work are available on active Starter-or-higher subscriptions.
Due dates, overdue visibility & reminders
Set optional return due dates, see overdue tools, and send checkout reminder emails while keeping each handoff in history.
Typical use cases
Jobsite handoff
Record a rotary hammer or tester as it moves between crews or jobsites and set a due-back date when needed.
Trailer check-in
Scan equipment back into a trailer or shop location and keep the return in history.
Project closeout
Search the recorded tool list and open checkouts before equipment is reassigned.
Preventive tool care
Set a recurring preventive-maintenance schedule, pause or resume it as needed, and complete an occurrence to generate the next one.
How this workflow works
Set up the locations your crews use, label serialized equipment, and record each handoff as it happens.
Add or import equipment
Create records for shared tools, or import a CSV on Free within the 25-asset limit and on paid plans.
Create working locations
Represent jobsites, vans, trailers, and the shop with assigned locations.
Print labels
Generate a printable QR label for each serialized tool or piece of equipment.
Record each handoff
Crew members scan to check equipment out or back in from a phone browser, adding an optional due-back date when needed.
Review the latest record
Use holder, status, location, and checkout history when planning a handoff or closeout.
Decide if OrbitEquip fits
OrbitEquip is a good fit if:
- You need custody records for individually tracked tools and equipment across jobsites
- Crews can scan or enter a tool code when equipment changes hands
- Assigned locations, current holder, due-back dates, overdue visibility, and history answer the main operational question
You may need a broader system if:
- You need continuous GPS, telematics, or automatic physical-location updates
- You need fuel tracking, job costing, purchasing, or heavy-fleet management
Frequently asked questions
How does construction equipment tracking work with OrbitEquip?
Create a record for each trackable tool, print its QR label, and attach it. A signed-in crew member scans to check it out, adds an optional due-back date when needed, and checks it back in on return. The record shows current holder, assigned location, status, history, and overdue checkouts; checkout reminder emails support follow-up.
Can I organize equipment by jobsite, truck, or trailer?
Yes. Create locations for jobsites, trucks, storage trailers, or the shop and assign equipment to where it belongs. Update the assignment as equipment moves, then use search and filters to review the recorded inventory.
Does OrbitEquip automatically locate construction equipment?
No. OrbitEquip uses QR scans, manual codes, and assigned locations. It records information when a team member checks equipment in or out or updates its record; it does not provide GPS, telematics, or automatic physical-location updates.
Does OrbitEquip support recurring preventive maintenance for construction tools?
Yes. Teams can set a recurring preventive-maintenance schedule, pause or resume it, and complete an occurrence to generate the next one. Maintenance reminder emails for eligible scheduled occurrences are available on active Starter-or-higher subscriptions.
Can I import an existing construction tool list?
Yes. Owners and admins can import a CSV on Free within the 25-asset limit or on a paid plan. Upload tool names, categories, and locations, and OrbitEquip maps the columns automatically.
Does it manage fuel, job costing, or heavy construction fleets?
No. OrbitEquip is focused on serialized tool and equipment custody. It does not provide fuel tracking, job costing, telematics, or a heavy-fleet management workflow.
Choose the next step
Construction Tool Inventory Software
Focus on building and maintaining the searchable serialized tool list.
Equipment Checkout Software
Focus on the check-out, return, holder, and timestamp workflow.
Best Tool Tracking Software
Compare QR custody with GPS, hardware-assisted, and broader construction systems.
Free tool inventory template
A free spreadsheet template for tracking tools and equipment.
Start tracking equipment across your jobsites
Start with up to 25 tools free. Unlimited users and no credit card required.