Who this is for
- General contractors, specialty contractors, and construction operations managers
- Foremen or superintendents responsible for shared serialized tools
- Teams moving equipment between jobsites, service vehicles, trailers, and the shop
Scan. Check Out. Done.
Construction Equipment Management Software
Track shared construction tools as they move between crews, vans, trailers, and jobsites. QR check-in/out shows the latest recorded holder, location, and status.
- Free plan, $0 forever
- Unlimited users
- No native app required
- No credit card required
Quick answer
Construction equipment management software tracks shared tools and equipment as crews move them between jobsites, vans, trailers, and the shop. OrbitEquip uses printable QR labels and phone-browser scanning to record check-in/out, current holder, assigned location, status, and history. It is scan-based custody tracking, not automatic GPS or telematics.
Is this the right workflow for your team?
Why teams search for this now
- Crews are borrowing tools between jobsites without recording the handoff
- A foreman needs to find the latest recorded holder or assigned location
- Paper sign-out sheets no longer explain what left a trailer or returned to the shop
How OrbitEquip fits
OrbitEquip gives construction crews a simple way to record equipment movement between crews and jobsites. Print QR labels, attach them to tools, and let signed-in crew members scan to check items in and out from a phone browser. Each tool carries its current holder, status, assigned location, and checkout history.
Construction equipment moves faster than a paper log can follow
Handoffs between crews go unrecorded
A tool can move from one crew, truck, or jobsite to another before anyone updates the inventory record.
Paper sign-out sheets lose the context
A clipboard may show a name, but it is difficult to keep current when equipment changes hands during a busy shift.
Trailers and gang boxes are hard to verify
Storage locations get emptied and refilled without a consistent record of which serialized tools moved.
Multiple jobsites create blind spots
When crews are spread across sites, finding the latest recorded location of a specific tool means calling around.
Closeout requires a reliable tool list
When a project winds down, managers need recorded assignments and checkout history rather than a memory-based sweep.
Track equipment movement across every jobsite
Scan to check in / out
Print a QR label for every tool. Crews scan to check items out and back in from a compatible phone browser. No paperwork, no spreadsheets.
Organize by location
Create a location for each jobsite, service van, shop, or tool crib, and assign every tool to where it belongs.
Current holder, status & assigned location
See each tool's current recorded status, assigned location, and current holder across the locations your team has configured.
Who had what, and when
Checkout history for every tool, plus recorded issue activity. Know who checked it out, when it was returned, and what issues were logged.
Maintenance tracking
Report issues with photos, track status from open to resolved, and keep the recorded issue history with the tool.
Search & filter instantly
Find any tool by name, serial, or QR code. Filter by status, category, or location in one click.
Typical use cases
Jobsite handoff
Record a rotary hammer or tester as it moves from one crew or jobsite to another.
Trailer check-in
Scan equipment back into a trailer or shop location and keep the return in history.
Project closeout
Search the recorded tool list and open checkouts before equipment is reassigned.
How this workflow works
Set up the locations your crews use, label serialized equipment, and record each handoff as it happens.
Add or import equipment
Create records for shared tools, or import a CSV on paid plans.
Create working locations
Represent jobsites, vans, trailers, and the shop with assigned locations.
Print labels
Generate a printable QR label for each serialized tool or piece of equipment.
Record each handoff
Crew members scan to check equipment out or back in from a phone browser.
Review the latest record
Use holder, status, location, and checkout history when planning a handoff or closeout.
Decide if OrbitEquip fits
OrbitEquip is a good fit if:
- You need custody records for individually tracked tools and equipment across jobsites
- Crews can scan or enter a tool code when equipment changes hands
- Assigned locations, current holder, status, and history answer the main operational question
You may need a broader system if:
- You need continuous GPS, telematics, or automatic physical-location updates
- You need fuel tracking, job costing, purchasing, or heavy-fleet management
Frequently asked questions
How does construction equipment tracking work with OrbitEquip?
Create a record for each trackable tool, print its QR label, and attach it. A signed-in crew member scans the label from a phone browser to check the item out or back in. The record shows the latest holder, assigned location, status, and history.
Can I organize equipment by jobsite, truck, or trailer?
Yes. Create locations for jobsites, trucks, storage trailers, or the shop and assign equipment to where it belongs. Update the assignment as equipment moves, then use search and filters to review the recorded inventory.
Does OrbitEquip automatically locate construction equipment?
No. OrbitEquip uses QR scans, manual codes, and assigned locations. It records information when a team member checks equipment in or out or updates its record; it does not provide GPS, telematics, or automatic physical-location updates.
Can I import an existing construction tool list?
Yes, on paid plans. Upload a CSV with your tool names, categories, and locations, and OrbitEquip maps the columns automatically.
Does it manage fuel, job costing, or heavy construction fleets?
No. OrbitEquip is focused on serialized tool and equipment custody. It does not provide fuel tracking, job costing, telematics, or a heavy-fleet management workflow.
Choose the next step
Construction Tool Inventory Software
Focus on building and maintaining the searchable serialized tool list.
Equipment Checkout Software
Focus on the check-out, return, holder, and timestamp workflow.
Best Tool Tracking Software
Compare QR custody with GPS, hardware-assisted, and broader construction systems.
Start tracking equipment across your jobsites
Start with up to 25 tools free. Unlimited users and no credit card required.