Set Up OrbitEquip in 10–15 Minutes

Your workspace has a basic location and category structure, a first asset with an OrbitEquip QR label, and a teammate ready to scan it.

BeginnerAbout 15 minReviewed Oct 3, 2026

Follow one simple path from your first sign-in to a completed tool handoff.

Before you start

No special role or plan requirement is listed for this guide.

Sign in and orient yourself

OrbitEquip keeps a shared record for reusable tools through identify → assign → return → detect overdue → maintain → physically verify → report. Your crew can use the current QR workflow from a phone browser without installing a native app. Create an account or sign in at app.orbitequip.com. If you created a new account, follow the confirmation email before signing in. The Dashboard is the first place to review setup prompts and operational summaries.

OrbitEquip Log in form with email and password fields and a Forgot password link — The sign-in page also links to account creation and password recovery.

OrbitEquip Dashboard with the inventory summary for an example workspace — Synthetic example workspace data shown as product UI, not customer proof.

Create the places and groups your crew uses

Open Locations to add places such as a shop, van, or jobsite. Open Categories to add practical groups such as Power Tools or Ladders. Owners and Admins can manage both.

OrbitEquip Locations page with example places and an Add Location control — Location names and address are synthetic examples in an isolated local test workspace.

OrbitEquip Categories page with example groups and an Add Category control — Category names are synthetic examples in an isolated local test workspace.

Add a tool or import a prepared list

Open Assets → Add Asset to enter a tool, or choose Import to open Import Assets and map a spreadsheet. Add a name; category, location, serial number, Existing Barcode, one primary photo, and notes are optional.

OrbitEquip Add a New Asset form with name, category, location, serial number, Existing Barcode, primary photo, and notes fields — The form shows the optional fields alongside the required asset name.

Print and apply the OrbitEquip label

Open Labels, find the asset, and print its label. Attach the label where it can be found and scanned. Keep the OrbitEquip QR as the OrbitEquip identifier; an existing manufacturer barcode can be stored separately.

OrbitEquip Labels page with search, status, category, location, and Print all labels controls; QR labels are cropped out — Filter labels, then choose Print all labels. The crop ends above QR artwork.

Invite your crew and try the field workflow

Open Team and invite a Worker or Admin. On a phone browser, open Scan, scan the label or find the asset with Type or Browse, then check it out. Scan again to check it back in.