Service vans are unorganized
HVAC techs carry hundreds of tools across multiple vans. Without tracking, inventory is guesswork.
Scan. Check out. Done.
HVAC Tool Tracking Software
Keep track of your gauges, recovery machines, and every tool in the service van. Simple QR scanning that your techs will actually use.
- No credit card required
- Set up in minutes
- 14-day free trial
Too many calls, too little tool accountability
Expensive diagnostic tools vanish
Manifold gauges, combustion analyzers, leak detectors — these aren't cheap to replace when they don't come back.
Seasonal chaos
When AC season hits, tools move fast between trucks and jobsites. Paper logs can't keep up.
No way to prove who had what
When a $1,200 recovery machine goes missing, you need to know who last checked it out.
Tools get left at customer sites
After a long service call, tools get left behind. Without a check-in system, you don't know something's missing until the next job.
Pre-season prep is a scramble
Before heating or cooling season starts, you need to verify every van is stocked. Without inventory data, that means manual checks across every truck.
OrbitEquip gives HVAC contractors simple tool tracking without complex software. Print QR labels for your tools and equipment. Techs scan to check items in and out from any phone. Know exactly what's in every van and on every call.
Everything you need to track your tools
Scan to check in / out
Print a QR label for every tool. Crews scan to check items out and back in from their phone. No paperwork, no spreadsheets.
Real-time inventory
See every tool, where it is, and who has it, across every jobsite and location in real time.
Maintenance tracking
Report issues, track repairs, and never lose a tool to missed maintenance again.
Works on any phone
No app to install. Runs in the browser, on any device, right from the field.
Every detail on one record
Name, category, serial number, location, and notes for each tool. Multi-site support keeps every jobsite organized.
Search & filter instantly
Find any tool by name, serial, or QR code. Filter by status, category, or location in one click.
Who had what, and when
Full checkout and maintenance history for every tool. Know who checked it out, when it was returned, and what issues were logged.
Your whole crew, no per-seat fees
Invite team members by email. Set owner, admin, and worker roles. Unlimited users on every plan.
Up and running in three steps
Most teams are tracking tools the same afternoon they sign up.
Add your tools
Build your inventory in minutes, or import a CSV spreadsheet to seed it.
Print QR labels
Generate a scannable label for every tool, all at once.
Scan to track
Crews scan to check tools in and out. You see everything in real time.
Frequently asked questions
Can I track refrigerant recovery machines and other expensive HVAC equipment?
Yes. Every tool gets its own record with serial number, category, and notes. Expensive equipment gets the same simple QR scan as a hand tool.
How does the maintenance tracking work for HVAC equipment?
Report issues directly on a tool's record. Log repairs, track service history, and schedule maintenance reminders. Never send a faulty tool to a job.
What if a tech leaves the company with company tools?
The check-out history shows exactly which tools were assigned to that tech. You'll have a clear record of everything that needs to be returned.
Can my dispatcher see tool availability in real time?
Yes. The dashboard shows every tool's current status — available, checked out, or in for maintenance. Dispatchers can see what's free before sending a tech to a call.
Start tracking your tools today
14-day free trial, set up in minutes. No credit card required.