No history of repairs
Without tracking, you don't know which tools are reliable and which keep breaking. You end up sending faulty equipment to the field.
Scan. Check out. Done.
Equipment Maintenance Tracking Software
Log maintenance issues when tools come back. Track repairs, schedule service, and never send a broken tool to the field again.
- No credit card required
- Set up in minutes
- 14-day free trial
Equipment maintenance is easy to ignore until something breaks on site
Maintenance gets forgotten
Calibration dates, oil changes, and service intervals are missed when they depend on someone's memory or a paper log.
Broken tools end up back in rotation
A tool gets checked in with damage, nobody flags it, and it gets checked out to the next unsuspecting crew.
Expensive equipment fails prematurely
Without preventive maintenance tracking, equipment wears out faster and needs costly early replacement.
No way to spot recurring problems
When the same tool breaks repeatedly, you need a history to identify the pattern. OrbitEquip logs every issue on the tool's permanent record.
Maintenance is reactive, not proactive
Waiting for something to break before fixing it costs more in downtime and repairs. Tracking maintenance issues during check-in helps you get ahead of failures.
OrbitEquip links maintenance tracking to your existing check-in/out workflow. When a tool is checked in, crew can report damage or issues. Each tool has a maintenance history. You can see which tools are serviceable and which are down for repairs.
Everything you need to track your tools
Scan to check in / out
Print a QR label for every tool. Crews scan to check items out and back in from their phone. No paperwork, no spreadsheets.
Real-time inventory
See every tool, where it is, and who has it, across every jobsite and location in real time.
Maintenance tracking
Report issues, track repairs, and never lose a tool to missed maintenance again.
Works on any phone
No app to install. Runs in the browser, on any device, right from the field.
Every detail on one record
Name, category, serial number, location, and notes for each tool. Multi-site support keeps every jobsite organized.
Search & filter instantly
Find any tool by name, serial, or QR code. Filter by status, category, or location in one click.
Who had what, and when
Full checkout and maintenance history for every tool. Know who checked it out, when it was returned, and what issues were logged.
Your whole crew, no per-seat fees
Invite team members by email. Set owner, admin, and worker roles. Unlimited users on every plan.
Up and running in three steps
Most teams are tracking tools the same afternoon they sign up.
Add your tools
Build your inventory in minutes, or import a CSV spreadsheet to seed it.
Print QR labels
Generate a scannable label for every tool, all at once.
Scan to track
Crews scan to check tools in and out. You see everything in real time.
Frequently asked questions
How does maintenance tracking work with check-in/out?
When a tool is checked in, the crew member can optionally report an issue — damage, wear, calibration needed, etc. The issue is attached to the tool's record and visible to managers.
Can I track scheduled preventive maintenance?
You can add notes and dates to each tool's record for scheduled maintenance. The system logs all completed maintenance for reference.
Can I see which tools are currently out of service?
Yes. Filter tools by maintenance status to see everything that's down for repairs, awaiting parts, or out for calibration.
Does OrbitEquip send maintenance reminders?
Maintenance tracking is event-driven — issues are logged during check-in. For calendar-based reminders, you can pair OrbitEquip with your existing maintenance scheduling tools.
Start tracking your tools today
14-day free trial, set up in minutes. No credit card required.