Chromebooks and iPads go missing
Students forget to return devices, they get misplaced between classrooms, or they walk out the door. Without tracking, they're gone.
Scan. Check out. Done.
Asset Tracking Software for Schools
Know where every Chromebook, iPad, and piece of school equipment is at all times. Track check-outs with a simple scan.
- No credit card required
- Set up in minutes
- 14-day free trial
School assets disappear every year, and budgets can't keep up
Manual sign-out sheets don't work
Paper logs get lost, students forget to sign, and teachers don't have time to chase down every device.
End-of-year inventory is painful
Collecting and counting hundreds of devices manually takes days. Discrepancies are common and hard to resolve.
IT budget gets wasted on replacements
Every lost device that has to be replaced is money that could have been spent on better technology for students.
No visibility between classrooms
Devices move between rooms, grade levels, and buildings. Without a central system, tracking down a single Chromebook feels like a scavenger hunt.
Summer device collection is chaotic
End-of-year device collection from hundreds of students is a logistical nightmare. Without check-in tracking, devices get lost in the summer shuffle.
OrbitEquip gives schools a simple way to track assets. Print QR labels for Chromebooks, iPads, projectors, and equipment. Students and staff scan to check items out and in. Real-time visibility for IT administrators from any browser.
Everything you need to track your tools
Scan to check in / out
Print a QR label for every tool. Crews scan to check items out and back in from their phone. No paperwork, no spreadsheets.
Real-time inventory
See every tool, where it is, and who has it, across every jobsite and location in real time.
Maintenance tracking
Report issues, track repairs, and never lose a tool to missed maintenance again.
Works on any phone
No app to install. Runs in the browser, on any device, right from the field.
Every detail on one record
Name, category, serial number, location, and notes for each tool. Multi-site support keeps every jobsite organized.
Search & filter instantly
Find any tool by name, serial, or QR code. Filter by status, category, or location in one click.
Who had what, and when
Full checkout and maintenance history for every tool. Know who checked it out, when it was returned, and what issues were logged.
Your whole crew, no per-seat fees
Invite team members by email. Set owner, admin, and worker roles. Unlimited users on every plan.
Up and running in three steps
Most teams are tracking tools the same afternoon they sign up.
Add your tools
Build your inventory in minutes, or import a CSV spreadsheet to seed it.
Print QR labels
Generate a scannable label for every tool, all at once.
Scan to track
Crews scan to check tools in and out. You see everything in real time.
Frequently asked questions
Can I track Chromebooks specifically?
Yes. Each Chromebook gets its own record with serial number, model, location, and notes. Students scan the QR label to check it out and back in.
What if a student doesn't have a phone?
Teachers or librarians can check devices out on behalf of students from any device. Each tool also has a short code that can be typed manually.
Can I organize devices by classroom or department?
Yes. Create folders or locations for each classroom, grade level, or department. Filter and search across the whole school.
Is OrbitEquip FERPA compliant?
OrbitEquip tracks equipment, not student data. Tool records contain device information only. For specific compliance questions, please contact us.
Can I track textbooks, lab equipment, and other non-IT assets?
Absolutely. Anything you can put a QR label on — textbooks, microscopes, sports equipment, band instruments — can be tracked with the same system.
Start tracking your tools today
14-day free trial, set up in minutes. No credit card required.