Where's that piece of equipment?
When equipment goes out on rent, it's easy to lose track of where it is and when it's due back.
Scan. Check out. Done.
Equipment Rental Software
Track your rental inventory with simple QR check-in/out. Know what's on rent, what's available, and when everything's due back.
- No credit card required
- Set up in minutes
- 14-day free trial
Rental inventory is hard to track when everything's moving
Late returns go unnoticed
Without a system, you don't know something's overdue until a customer calls asking about the next booking.
Equipment gets damaged without documentation
When equipment comes back damaged and there's no check-in record, it's hard to prove when the damage happened.
Manual paperwork slows everything down
Paper rental agreements are slow to fill out, easy to misfile, and impossible to search when you need quick answers.
Can't track equipment condition over time
Without check-in records, you can't track which customers damage equipment, which items need frequent repairs, or when maintenance is due.
No real-time availability for bookings
Taking reservations requires knowing what's available. Without live inventory, you risk double-booking or turning away revenue.
OrbitEquip gives rental businesses simple QR-based tracking. Print labels for every item. Scan to check equipment out to customers and back in when it returns. Real-time inventory, checkout history, and maintenance tracking from any browser.
Everything you need to track your tools
Scan to check in / out
Print a QR label for every tool. Crews scan to check items out and back in from their phone. No paperwork, no spreadsheets.
Real-time inventory
See every tool, where it is, and who has it, across every jobsite and location in real time.
Maintenance tracking
Report issues, track repairs, and never lose a tool to missed maintenance again.
Works on any phone
No app to install. Runs in the browser, on any device, right from the field.
Every detail on one record
Name, category, serial number, location, and notes for each tool. Multi-site support keeps every jobsite organized.
Search & filter instantly
Find any tool by name, serial, or QR code. Filter by status, category, or location in one click.
Who had what, and when
Full checkout and maintenance history for every tool. Know who checked it out, when it was returned, and what issues were logged.
Your whole crew, no per-seat fees
Invite team members by email. Set owner, admin, and worker roles. Unlimited users on every plan.
Up and running in three steps
Most teams are tracking tools the same afternoon they sign up.
Add your tools
Build your inventory in minutes, or import a CSV spreadsheet to seed it.
Print QR labels
Generate a scannable label for every tool, all at once.
Scan to track
Crews scan to check tools in and out. You see everything in real time.
Frequently asked questions
Can I track rental equipment by customer name or company?
Yes. When you check equipment out, you can record who rented it. The checkout history shows everything a customer has ever rented.
Does OrbitEquip handle billing or invoices?
OrbitEquip tracks inventory and check-outs. It doesn't handle billing, but it gives you the data you need to invoice accurately based on rental periods and equipment used.
Can I track equipment across multiple rental locations?
Yes. Create locations for each branch or yard. Move equipment between locations and see everything on one dashboard.
What if equipment comes back late?
The dashboard shows which items are overdue. You can see who has them, when they were rented, and follow up immediately.
Start tracking your tools today
14-day free trial, set up in minutes. No credit card required.