Sign-out sheets are unreliable
People forget to sign, handwriting is illegible, and sheets disappear. You end up with incomplete records.
Scan. Check out. Done.
Equipment Checkout Software
Check equipment in and out with a QR scan from any phone. No app, no training, no spreadsheets.
- No credit card required
- Set up in minutes
- 14-day free trial
Without a checkout system, you don't know who has your equipment
Equipment doesn't come back
Without tracking, checked-out equipment stays out. Nobody follows up because nobody knows it's overdue.
Hard to plan around availability
When you don't know what's available, you can't confidently schedule equipment for upcoming projects.
No history of usage
Without checkout records, you can't track equipment utilization, plan maintenance, or allocate costs accurately.
Overdue equipment goes unnoticed
Without a system, you don't know something is overdue until someone else needs it. OrbitEquip shows all active check-outs at a glance.
Damage disputes are hard to resolve
When equipment comes back damaged with no check-in record, you can't prove when it happened or who's responsible.
OrbitEquip gives you a QR-based checkout system that works from any phone. Print labels, scan to check out, scan to return. Full history, real-time availability, and unlimited users.
Everything you need to track your tools
Scan to check in / out
Print a QR label for every tool. Crews scan to check items out and back in from their phone. No paperwork, no spreadsheets.
Real-time inventory
See every tool, where it is, and who has it, across every jobsite and location in real time.
Maintenance tracking
Report issues, track repairs, and never lose a tool to missed maintenance again.
Works on any phone
No app to install. Runs in the browser, on any device, right from the field.
Every detail on one record
Name, category, serial number, location, and notes for each tool. Multi-site support keeps every jobsite organized.
Search & filter instantly
Find any tool by name, serial, or QR code. Filter by status, category, or location in one click.
Who had what, and when
Full checkout and maintenance history for every tool. Know who checked it out, when it was returned, and what issues were logged.
Your whole crew, no per-seat fees
Invite team members by email. Set owner, admin, and worker roles. Unlimited users on every plan.
Up and running in three steps
Most teams are tracking tools the same afternoon they sign up.
Add your tools
Build your inventory in minutes, or import a CSV spreadsheet to seed it.
Print QR labels
Generate a scannable label for every tool, all at once.
Scan to track
Crews scan to check tools in and out. You see everything in real time.
Frequently asked questions
Can customers check equipment out themselves?
If you grant them access, yes. Customers can scan and check equipment out from their own phone browser. You control who has access to what.
Does the system handle overdue equipment?
The dashboard shows all active check-outs. You can see what's overdue at a glance and follow up with the person who has it.
Can I track equipment condition during check-in?
Yes. When equipment is checked in, crew members can note damage, missing parts, or other issues directly on the record.
Is this suitable for tracking IT equipment check-outs?
Yes. Laptops, tablets, monitors, and other IT equipment can be checked out and in using the same QR scan workflow.
Start tracking your tools today
14-day free trial, set up in minutes. No credit card required.